Transcript Expectation

This transcript expectation has been set by the Office of Graduate Studies, Arts & Sciences and it applies to all applicants. Individual programs or departments may set additional requirements or earlier deadlines for the submission of materials. Please contact a specific program of interest for complete requirements information. 

Official transcripts are not required by the Office of Graduate Studies at the time of application submission but are required from all students who accept an offer of admission to the university.

Domestic Applicants

Once you are admitted to a graduate program within Arts and Sciences, you must submit a required transcript from the institution that your baccalaureate degree was conferred. Transcripts should be submitted directly to the Office of Graduate Studies. We accept transcripts from accredited U.S. colleges and universities, either directly from the institution or through a secure credentialing service. Our preferred vendors for transcript evaluation include ECE, National Student Clearinghouse, Parchment, The Evaluation Company (TEC), and WES.

Arts & Sciences applicants are eligible for a discounted rate and expedited processing through our recommended partner, The Evaluation Company. You can access their application here: TEC Application - WashU Graduate School of Arts & Sciences.

If you are not using a secure credentialing service, your institution must send official transcripts directly to the Office of Graduate Studies (OGS) via mail or email (artscigradadmissions@wustl.edu) to verify the authenticity of the documents. If you are an international applicant, please review the "International Applicants" section for further information.

International Applicants

If you are admitted, you must submit official academic records from the institution that your baccalaureate degree was earned. This should include an official transcript, degree certificate, and certified English translations. You can either deliver your official documents by hand or by mail in a stamped, sealed, institutional envelope or digitally through a secure credentialing service. Our preferred vendors for transcript evaluation services include ECE, National Student Clearinghouse, Parchment, The Evaluation Company (TEC), and WES.

Arts & Sciences applicants are eligible for a discounted rate and expedited processing through our recommended partner, The Evaluation Company. You can access their application here: TEC Application - WashU Graduate School of Arts & Sciences.

Please note: If your academic records are in a language other than English, you must provide both the original document and an official or certified, word-for-word English translation, using a third-party secure credentialing service.

Official vs. Unofficial Transcripts

Unofficial transcripts are uploaded as part of the application process.

• Photocopies of original documents are unofficial.
• Any transcript that you upload to the application or email to our office is, by definition, unofficial.

Official transcripts are required if you are admitted.

• These are the original documents or attested copies.
• DO NOT mail your official transcripts if they are the only official documents you will ever receive from your previous institution. If your school will not issue multiple official academic records, contact the office and plan on bringing them in person when you arrive on campus.

Please note: For students who plan on beginning their graduate studies in the fall semester: All official documents must be submitted by the first day of classes. For students who plan on beginning their graduate studies in the spring semester: All official documents must be submitted by the first day of classes (if applicable)

Important Information (All Students)

Due Date: We highly encourage your official transcripts to be sent to the Office of Graduate Studies by July 1st to ensure a smooth transition to your new university, however they can be received up until the first day of classes with no penalty.

Please note that all official credentials, such as transcripts, marksheets, and degree certificates become the property of Washington University in St. Louis once they have been submitted and will not be returned to the student or the issuing institution.

Failure to submit your official transcript after admissions will result in a hold being placed on your account, which will prevent you from registering for courses, paying your tuition bill, etc. Students will not be allowed to complete a full academic year without providing verification of an earned baccalaureate degree or higher.

Contact Information

MAILING ADDRESS:

Washington University in St. Louis
Office of Graduate Studies in Arts & Sciences
MSC 1187-0112-02
One Brookings Drive,
St. Louis, MO 63130-4899

EMAIL:

If your institution issues electronic transcripts through a secure credentialing service or directly from the institution, the electronic notification should be sent to: artscigradadmissions@wustl.edu.

Official Scores

GRE - If your program application requires GRE scores, please have ETS send your official score report to Washington University school code 6929. Official scores are only available for five years.
English Proficiency for International Students – All International applicants are required to submit official English proficiency test scores for immigration. Official scores are only available for two years and should be sent to Washington University upon accepting our offer of admission

• Official TOEFL Scores: Washington University in St. Louis – School Code 6929

• Official IELTS Scores:

  Washington University in St. Louis
  Office of Graduate Studies, Arts & Sciences
  MSC 1187-0112-02
  One Brookings Drive,
  St. Louis, MO 63130-4899

Visit Prepping for your I-20 and Office for International Students and Scholars (OISS) website. Learn more about next steps to obtain the immigration documents needed to apply for your student visa on the OISS Getting Started webpage.

WashU uses several systems for communication, identification, and access, including:

• WashU Key (login credentials)
• WashU Email
• WashU 2FA (DUO Two-Step Authentication)
• Workday (HR, payroll, and administrative tasks)
• WashU ID Card (physical identification and building access)
• Canvas (learning management system)

Please find detailed information and next steps for each system in the tabs below.

Your WashU Key is the combination of your WashU Connect Login ID and password. Every student, faculty, and staff member has a WashU Key credential and can use it to access WashU Connect-enabled applications.

You will receive an email within 24-48 hours of submitting your intent to enroll instructing you to activate your WashU Key – which includes your assigned email address/username and a password you will select.  This key will allow you to log in to and access university systems and resources.

• Phone: (314) 933-3333
• FAQs: WashU Connect

Once you have received your WashU Key log in credentials, you will be able to access your WashU Email. Log in to and check your WashU email account daily for important messages. Your WashU email is the primary way the university will communicate with you, so it’s important to use it regularly.

Set Up Duo, WashU 2FA Two‑Step Authentication.

When accessing WashU systems that may contain sensitive personal information, you’ll be asked to verify your identity through the use of a second device. Enroll in Duo two‑factor authentication and Duo Mobile to easily access WashU systems securely.

Once your WashU Key has been activated, you will log into Workday to access a series of new student onboarding tasks that must be completed to prepare for your first semester.  Some tasks will be completed directly in Workday, like providing an emergency contact, and some will take you to the appropriate website or system outside of Workday where you need to complete a specific task, like providing a health form or completing a required training.  Some tasks are required for all WashU students, and some tasks apply only to Arts & Sciences students, but it is essential that all required tasks in your Workday dashboard are completed in a timely manner before the start of the academic year.  Failing to complete required tasks may result in a hold being placed on your account, which may prevent you from proceeding with future activities, such as course registration.

You will see these checklist items in your My Tasks inbox and the Awaiting Your Action section of the Workday dashboard when you log in as a new student.  Keep in mind these items will not all show at once but will populate over time as you complete the previous tasks.  We recommend enabling notifications from Workday and creating a habit of checking Workday often for additional assigned tasks.

• Student Tasks Overview
• Navigating Workday Student
• View My Student Profile
• New Student Onboarding
• Manage My Tasks
• Workday Tips & Tricks
• View and Contact My Advisors

Once you have your WashU credentials (your WashU Key and password), log in to Canvas and complete any assigned modules.

By July 31st, 2026, at 11:59 PM, you must apply for your WashU ID Card to ensure it's ready upon arrival. This 6-minute process involves logging into the WashU ID portal, uploading a recent, clear photo, and filling out your personal information. Review and submit the form to receive a confirmation email. This ensures your ID Card will be provided when you arrive on campus.

All incoming students must provide documentation of required immunizations and screening and should consider recommended immunizations.

By August 1, update your health history form and provide proof of certain immunizations in the Student Health Portal (for Danforth Campus students).

Washington University offers a range of health care options designed to support students’ well-being throughout their time on campus. Students are encouraged to review their health care choices carefully, including the university-sponsored student health insurance plan and any comparable coverage they may have through a parent, guardian, or employer. 

1. Review your health insurance options at WashU. 
2. All enrolled domestic degree-seeking full-time graduate students on the Danforth Campus are automatically enrolled in the Student Health Insurance Plan (SHIP) unless proof of comparable coverage is provided. Student's may choose to opt out of this coverage if they meet the minimum requirements.
   • If you choose not to opt out, review your Student Health Insurance Plan (SHIP) coverage details. All international students are required to participate in the SHIP unless there is proof of U.S. insurance through a U.S. employer via an employee parent or spouse/partner.
   • If you choose to opt out of the Student Health Insurance Plan, ensure you meet the minimum requirements and submit a Waiver of Insurance Coverage by September 5.

For more information about student insurance coverage visit, Student United Healthcare Coverage

Complete your iGrad Financial Literacy Module. After completion, you can explore this personal finance platform, which can help you manage your money, create a budget and search for scholarships.

The Sexual Assault Prevention Training is a module will be accessible in your Workday account. It is available beginning the week of August 4. Please complete the module before the start of classes.

Log in to WashU’s student Financial Services Portal to explore how to pay your bill and add permissions to your account.

The Arts & Sciences Graduate Student Orientation will take place on Monday, August 17, on the Danforth Campus. This session is designed to welcome you to your graduate student experience, connect you with key resources, and introduce you to fellow graduate students. Programming will include sessions on A&S Graduate Studies' signature initiatives, such as Mentoring Your Way and GradWell, as well as a Grad Chat panel featuring current students sharing their experiences.

View the A&S 2026 New Student Orientation Schedule

In addition to the Arts & Sciences orientation, please pay close attention to orientation activities organized by your department or program. Departments will provide program-specific information, training, and expectations.

The Office for International Students and Scholars (OISS) designed a crucial, two-part process to ensure a smooth, informed and compliant arrival. Learn more about what to expect and the schedule their International Student Orientation webpage.

• A&S Grad Student Guidebook: A comprehensive guide providing essential information and policies for Arts & Sciences graduate students.
• Campus Map: An interactive tool for navigating the WashU campus, including locations of buildings and facilities.
• The Bulletin: The official catalog of programs, degree requirements, courses that may be offered at WashU
• International Student Support Hub: Centralized resources and services to support the unique needs of international students at WashU.

What health care options are available to students at WashU?

• WashU provides a wide range of on-campus health services through the Habif Health and Wellness Center. Students can access primary medical care for routine issues and illnesses, as well as preventive services like immunizations and physicals. Mental health services are available, including counseling, psychiatric care, and referrals when needed. The center also offers sexual health and reproductive care, allergy injections, travel medicine, and support for chronic conditions. 
• For more information about campus healthcare services, please go to:
  • Student Health Services
  • Habif Medical Services
  • Student Health Insurance Plan (SHIP)

What is the Quadrangle, and who is eligible?

• The Quadrangle Housing Office offers university-managed housing options for graduate and professional students. Learn more about eligibility, available units, and the application process on the Quadrangle Housing website.

What are Parallel Properties, and who is eligible?

• Parallel Properties manages several apartment communities near WashU that are available to students, faculty, and staff. Explore available properties and leasing information on the Parallel Properties website.

Other helpful resources for housing:

• For additional housing options and guidance, visit the Visit the Graduate and Professional Students page, which includes off-campus housing information and helpful tips for finding housing in St. Louis. 

Do students get transit benefits or discounted passes?

• Full-time graduate students can obtain a free public transportation pass. After registering for the fall semester, to ride the MetroLink or MetroBus, you must have your WashU Student ID and Metro U-Pass

How do I get a parking permit, and what options are available?

• Information about available parking permits and registration.

Are there shuttle services?

• Yes! There are 10 dedicated shuttle routes to help students move around campus efficiently
• For more information about transportation & parking, visit the WashU Parking & Transportation website.

What dining options are available on or near campus?

• You can explore campus dining locations, hours, and meal options on the WashU Dining website.
• Additional options:
  • Retail Dining | Washington University
  • 24/7 Vending | Washington University

Where are nearby grocery stores and pharmacies?

• United Provisions
• Schnucks
• Dierbergs
• CVS
• Trader Joe’s

If you are receiving a stipend, to ensure that you receive your first payment, make certain to complete all onboarding tasks in Workday as they are assigned in a timely manner. Direct deposit should also be set up in Workday. Please refer to the Manage Payment Elections tutorial for step by step instructions.

Students planning to apply for federal loans or Federal Work- Study (FWS) should submit the Free Application for Federal Student Aid (FAFSA).
WashU School Code: 002520

The 2025-2026 graduate tuition information can be found on the A&S Office of Graduate Studies Tuition & Costs webpage.

Are graduate stipends and fellowships taxable?

• Yes. This income is typically subject to taxes at the federal, state, and potentially city levels (e.g., a 1% city tax may apply). Stipends are typically paid without automatic tax withholding, which means students may be responsible for reporting and paying any applicable taxes. International students' stipends are typically subject to automatic tax withholding; consult with the Office for International Students and Scholars (OISS) for more information.

What will I need to file taxes?

• W-2 or Stipend Letter (for reporting income)
• SSN or ITIN (for identification on tax forms)

When should I file taxes by?

• Tax Day: April 15

Filing Taxes as an International Student

• All individuals who were in the US for any period of time during the calendar year (even one day) have federal tax filing obligations the following year. Please consult with the OISS for more information.

Resource for International Students

• The OISS has a SPRINTAX return software, which is a user-friendly tax preparation software for US tax purposes.
• Taxes in the US

What are estimated taxes?

• Payments made on income that isn’t subject to automatic tax withholding. Tax estimates must be paid quarterly throughout the year to avoid penalties.

What is the quarterly payments schedule?

• Quarterly payment schedule:
  • January 1 to March 31 – April 15
  • April 1 to May 31 – June 15
  • June 1 to August 31 – September 15
  • September 1 to December 31 – January 15, 2027
• For more information, please visit the Financial Aid FAQ.

Disclaimer: We are not tax professionals. The resources shared in this section have been compiled by the Office of Graduate Studies (OGS). The information provided is intended for general guidance only. For specific tax-related questions or concerns, please consult with a qualified tax professional.

 

External Funding: Explore opportunities for funding from external organizations that support graduate research and academic work.

The Graduate Center Funding Database: A searchable database of external funding opportunities available to graduate students.

Student Consumer Information: Access important information about financial aid policies, student rights, and consumer disclosures.

Graduate and Professional Student Emergency Fund: Provides limited financial assistance to graduate students experiencing unexpected financial hardship.

Child Daycare Subsidy Program: The university offers a Child Daycare Subsidy Program to help eligible students offset childcare costs. Learn more on the Child Daycare Subsidy website.

Graduate Funding & University Fellowships: Information about fellowships and funding opportunities available through Washington University.

Learn more about living and explore neighborhoods commonly chosen by WashU students on the Living in St. Louis guide.

Students can access several campus safety resources, including:

• WashU Police Safety Tips for staying safe on and around campus.
• The WashU Safe App, which provides emergency contacts, safety tools, and alerts.
• OISS personal safety and security resources are particularly helpful for international students.

Check out the Fun Things To Do in St. Louis guide highlighting top free and low-cost activities in St. Louis, including museums, parks, and cultural attractions.